Your personal information - what we need and why?
Daventry District Council collects and holds information about you, and those in your household to administer and collect Council Tax, including the assessment of your entitlement to benefits, discounts and / or exemptions.
Who is processing my data?
All personal data held by the Council is processed in accordance with Data Protection legislation. The Data Controller for the information outlined in this privacy statement is Daventry District Council.
How will we use the information we hold about you?
- The administration and collection of Council Tax
- The assessment of your entitlement to benefits
- Where the processing is necessary to comply with legal obligations, for example the prevention or detection of crime including fraud
- The protection of public funds.
The Council uses a Customer Relationship Management system (CRM) to record a brief summary of your contact with the Council, and use basic Council Tax information (name and address) to enable this to be effective.
What is the basis for us to process your data?
The basis for processing the data is:
- Our legal obligation under the following legislation
- - Council Tax (Administration and Enforcement) Regulations
- - Local Government Finance Act 1992
- The prevention / detection of crime, including false representation in accordance with the Fraud Act
Who we will share your information with
We will only share information with other organisations where it is necessary, either to comply with a legal obligation, or where permitted under Data Protection legislation, for example where sharing is necessary for us to carry out the Council Tax function or if there is a public interest to do so such as the prevention and / or detection of crime. This could include the need to disclose sensitive or confidential information such as medical details to other organisations.
We may share information that is given to us with other organisations that inspect or handle public funds to prevent and detect fraud including:
- Department for Works and Pensions
- HM Revenues and Customs
- National Audit Office
- Cabinet Office
- The Police
- Other Local Authorities
National Fraud Initiative (NFI)
The Cabinet Office is responsible for the National Fraud Initiative which carries out data matching exercises. Data matching is comparing computer records held by one organisation with other computer records held by the same organisation or a different one. This is usually personal information.
Computerised data matching allows us to identify claims and payments that may be fraudulent. A match means that there is an inconsistency between the sets of records that need investigating.
Other ways we may use your details
We may also use your customer details within the Council for
- Keeping the electoral register up to date
- Licensing private rented properties
- Collecting debts owed to the Council
This means we may share your information with enforcement agents and / or debt management organisations engaged by us and the courts in relation to outstanding money owed. It may also be necessary to share your information with credit reference agencies to help prevent and detect fraud and to confirm who is resident at an address.
How long do we keep your records?
We will only keep your information for the minimum period necessary. The information outlined in this privacy statement will be kept after all action on your account has finished and the period required by the Council for legal or audit purposes has passed. All information will be held securely and will be securely destroyed when it is no longer required.
Daventry District Council Data Protection Policy and Guidelines