Security away from your desk

Security away from your desk  

Security Away From Your Desk


Laptops, mobile phones, wireless internet, USBs − we have lots of useful tools for working when on the move but they come with additional security issues.


This section looks at information security when you are not at your desk. 


Laptops, USB's and Tablets


Information stored on portable equipment such as laptops, USBs and tablets are at a higher risk from loss, theft or damage.


  • Make sure your equipment is encrypted before using it. IT Services can help with this.

  • Never save sensitive and personal data on the laptop / tablet hard drive. Store it on a secure, removable encrypted device such as a USB or straight to your work folders via Citrix

  • Keep your passwords private.

  • Never leave your laptop / tablet unattended in public places.

  • Never give your laptop / tablet to anyone else for safe keeping.

  • Make sure sensitive information can't be seen when working in public places.

  • Immediately report the loss of any equipment.


Taking work home?


If you need to take confidential or sensitive paper records home with you to work on, make sure you follow the correct procedure.  

  • If you take sensitive paper records home you must log which records you are taking and when. You should only take home what you absolutely need.

  • Remove and return records to their proper location in a secure container, preferably a lockable briefcase. Loose bundles of paper, open-top carriers and plastic bags are not acceptable.

  • You are responsible for the security of work-related records while in your possession.

  • At home lock papers away securely and treat them in the same way that personal valuables would be looked after.

  • All work-related personal information must be taken to your office for confidential disposal. Never throw it in your household waste or recycling bins.


How to report an incident?


If something goes wrong, you must report the incident as soon as possible.  To do this raise a call on the IT Service Desk (if you can access it) or email or contact your line manager. 


Back to Data Protection guidance for remote working


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